Employment Opportunities

We want YOU to join our team at the Ottawa Real Estate Board!
If you’re interested in joining our team of professionals, please see the list of current job opportunities below.

Based in Ottawa, Ontario, the Ottawa Real Estate Board (OREB) is an industry association of approximately 4,000 registered Brokers and Salespeople in the Ottawa area. Members of the Board are also Members of the Ontario and Canadian Real Estate Associations, and as such are entitled to use the REALTOR® trademark.

OREB’s Mission:
We support our Member REALTORS® by providing leading-edge technology, tools and resources, upholding high ethical standards and practices, and advocating for our Members.


Current Employment Opportunities

Executive Assistant and Board Secretary (EA)

About the Role:

The Executive Assistant and Board Secretary (EA) is responsible for administrative support of the activities of the CEO’s office. The EA conserves the CEO’s time by promoting information management support; providing liaison between the CEO, Directors of the Board, and employees and represents the CEO by attending meetings in the CEO’s absence. Other key responsibilities include administration of the various Board Committees, Subcommittees, Task Forces and Working Groups, annual strategic planning and Director election procedures.

Major Responsibilities:

  • Provide administrative support including preparation of notice of meetings, scheduling meetings including all meeting logistics (calendar invites, venue, etc.), collecting, preparing and disseminating all materials for meetings for the following: Meetings of the Board of Directors; Annual General meeting and other meetings of Members; Nominating Committee; Governance Committee; Finance Committee; Other committees, task forces and working groups as required
  • Take minutes and ensure recommendations generated at these meetings are tracked and completed in conjunction with the CEO, and management team, including research on special projects
  • Maintain CEO’s calendar by planning and scheduling meetings, conferences, teleconferences, and booking travel logistics, ensure that travel reimbursements are submitted and received from third parties where appropriate
  • Bi-weekly creation and submission of CEO expense claims to Finance.
  • Coordinate executive communications including responding to and routing correspondence, drafting letters and documents, collecting data and information, interfacing with members and initiating telecommunications
  • Engage with legal counsel annually to ensure legal compliance regarding Ministry of Consumer and Business Services filing requirements
  • Support the Executive, Board of Directors and Committee volunteers as required to provide administrative guidance, schedule meetings and appointments, complete conference registrations, book travel logistics and track professional development
  • Lead the administrative requirements for the annual election process including recruitment, announcements, electronic voting applications and assisting the Chief Returning Officer with vote tally
  • Assist the CEO in handling general enquiries and complaints received internally and externally
  • Maintain revisions to the Board’s By-Laws, rules and policies and safeguard master copy
  • Maintain the Board of Director’s intranet site ensuring policies, committee reports, financial information and other Board information is up to date and accurate
  • Maintain all Board permanent records and files in accordance with the document retention policy

Other Responsibilities:

  • Ensure compliance with the Board’s privacy policy and uphold strict levels of confidentiality regarding executive office, decisions and documentation
  • Respond to occasional off-hour calls and emergencies and ensure that issues are escalated to the appropriate level


Skills:

  • High degree of efficiency, professionalism and tact
  • Proactive self-starter, anticipates needs and leads processes, with nominal supervision
  • Able to work under pressure and manage multiple deadlines, stakeholders and projects
  • Strong organizational, project management and problem-solving skills
  • Perform with a high degree of confidentiality and integrity
  • Advanced Microsoft Office skills, with the ability to become familiar with OREB specific applications, including SharePoint
  • Advanced knowledge of video-conferencing technologies, including Zoom, Teams and Google Meet
  • Excellent command of English language including administrative writing skills
  • Possess excellent interpersonal skills


Knowledge and Experience:

  • Minimum 5-7 years’ experience in a senior administrative capacity reporting directly to senior management
  • Post-secondary degree in business administration or equivalent experience
  • Experience in the real estate industry or membership-based organization is an asset
  • Experience managing calendars, maintaining minutes and meeting procedures is required


Working Conditions:

Full-time, Permanent

Modern office with a hybrid workplace model, Monday – Friday (minimum three days in the office per week).


Pay Range:

$65,000.00-$80,000.00 per year


Benefits:

  • Dental care
  • Extended health care
  • Life insurance
  • On-site parking
  • Paid time off
  • RRSP match
  • Vision care


**Application Requirements:

This position requires a cover letter along with your resume to be submitted to careers@oreb.ca.

Deadline is May 15th at 4:30 p.m.


Thank you for your interest in OREB.

We thank all applicants for their interest in OREB; however, only those selected for an interview will be contacted.


Diversity, Equity, and Inclusion Statement

We are an equal opportunity employer committed to fostering a diverse, inclusive, and accessible workplace. We welcome applications from individuals of all backgrounds, including but not limited to race, ethnicity, gender identity, sexual orientation, age, disability, and religion.